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DISTANCE SALES CONTRACT

Parties:

This agreement has been concluded between [Miniasoft Information Technologies LLC.], [BARBAROS, ŞEBBOY SK. NO: 4/1 INTERNAL DOOR NO: 2 ATAŞEHİR, ISTANBUL, TÜRKİYE], [6211188184/Kozyatağı Tax Office] (“Seller”) and the person who downloads and purchases the application via www.docuhab.com (“Buyer”) in order to regulate the distance sales provisions for transactions made through docuhab, the OCR-based desktop application.

 

1. Definitions

Distance Selling: A sales transaction in which the Buyer and Seller do not physically come together, but electronically over the Internet.

docuhab Application: A Windows-based desktop application developed by the Seller that provides OCR (Optical Character Recognition) based text-to-speech services to the Buyer.

Service: Details, features and terms of use of OCR-based services offered by the Seller to the Buyer.

Credit: A defined unit of a certain amount per page used for the OCR process.

 

2. SUBJECT MATTER OF THE CONTRACT:

This agreement governs the transaction whereby the Buyer obtains OCR-based services using the Seller's docuhab application and all rights and obligations related to this transaction.

 

3. DESCRIPTION OF SERVICE:

The Seller offers the Buyer OCR operations such as conversion of written texts into digital text, document reading, text analysis through the docuhab application. The application provides users with the following two main usage rights:

Trial Version: The Buyer receives 20 credits that can be used for OCR operations. Additional credits cannot be purchased in the trial version.

Licensed Use: The recipient receives 2.000 OCR credits/page for a one-time payment. These credits will be used for OCR operations by spending credits per a certain number of pages. At the end of the credits, the Buyer can buy additional credits.

 

4. SERVICE FEE AND PAYMENT:

One-Time License Fee: The Buyer will pay for full access to the docuhab application at the price set on the site. In exchange for this payment, the Buyer will receive 2.000 OCR credits.

Sale of Additional Credits: The Buyer can optionally purchase additional credits when OCR credits are exhausted. Additional credit prices will be specified within the app.

Search and Find Feature: The search and find functions in the docuhab application can be used unlimitedly. There is no additional charge for this feature.

Payments will be made by credit card.

 

5. PROVISION OF SERVICE:

OCR Processing: The recipient can only perform the OCR process online. The internet connection must be active during these transactions. Thus, the remaining credit amount of the Buyer can be checked through the docuhab application and the credit required for the transaction can be inquired.

Search and Find Feature: The search and find functions in the docuhab app can be used offline. The buyer can use these features without an internet connection.

Keeping the File Name and Location Constant: After the OCR process, each file is saved with the same name as the original file, but with the extension “-ocr.pdf”. If the file name is changed, the search system may not be able to find the file.

Search and Find Functionality: In order to be able to scan PDF files with OCR correctly, the search function expects these files to be in a specific location and in a specific naming scheme. If the file name or location changes, the search function will not work and the desired results will not be obtained.

Maintaining File Structure: OCRed files should be stored neatly in a specific file structure. Changing the location of the files can prevent the application from reading them correctly.

 

6. SYSTEM REQUIREMENTS:

The Recipient agrees to the following system requirements in order to use the docuhab application:

Operating System: Windows 10 or newer

Internet connection (during OCR process)

A computer with a minimum [specified amount of RAM] and [specified processor]

Seller may update the system requirements from time to time and will notify Buyer.

 

7. COLLECTION AND USE OF PERSONAL DATA:

The recipient agrees that the following personal data will be collected and used when using the docuhab application:

Name and Surname

Email Address

IP Address

Scanner Information

This personal data will be used for user verification, credit checking and in-app service provision. During the OCR process, the application must be logged in and the internet connection must be active. In this way, the Buyer's account and credit status will be checked.

 

8. DATA SECURITY AND RESPONSIBILITY:

Data Security: The Seller shall take the necessary technical and administrative measures to ensure the security of personal data collected through the docuhab application.

Data Access and Responsibility: The Seller does not provide access to the Buyer's data in the docuhab application. Documents and personal data uploaded by Users during OCR processes are processed only on the User's device. Data processed on the server until the end of the OCR process is deleted immediately upon completion and is not stored by the Seller. The Seller is not responsible for users' data.

Data Sharing: We offer some of our services through third-party providers. These providers are large-scale companies that, according to their own statements, operate in accordance with applicable laws. When using the services we offer, you agree that the processed data may be shared with these third-party companies.

Our company does not accept any responsibility for the acquisition, storage, processing or other use of your data by third party providers.

Please make sure that you only process non-sensitive data. We cannot guarantee that the information you provide will not be used against you, your environment or your country. Therefore, it is recommended to process data that does not pose any risk.

 

9. FILE FORMATS AND SCAN QUALITY:

Supported File Formats: docuhab application processes and converts JPG/JPEG and PNG files into searchable PDF format. The recipient can perform OCR with documents in these formats.

Scanning Quality: OCR processing quality depends on the scan quality of the uploaded document. OCR processing is not guaranteed for poor quality or corrupted scan documents. Seller assumes no responsibility for successful OCR results on corrupted, unclear or low resolution documents.

 

10. TRANSFER OF COMPANY AND DATA SHARING:

Transferability: The Seller may transfer ownership of the company or the docuhab application or merge with another company. In this case, the Buyer's personal data may be shared with third parties in connection with the transfer or merger. The Buyer agrees that his/her personal data may be shared with the acquiring company or parties.

 

11. COMPANY CLOSURE AND LIABILITY:

Company Closure or Application Closure: The Seller shall not be liable for the Buyer's existing attachment rights and the application in the event of the closure of the company or termination of the use of the docuhab application.

Continuity of Service and Force Majeure: In the event that the Company becomes financially and technically unable to maintain its services, suspends, closes, merges, or in the event of a similar situation, the Company reserves the right to distribute an application to its existing users that can run locally and includes the available OCR services. This application will be shared with the users in a way that it can be downloaded from the current site and an informative announcement will be made. However, this application may not include search and find features and similar features. In addition, the Company does not accept any responsibility for the continuity of the application and current support services due to force majeure.

Revenue Model and Top-Up Updates: The Seller reserves the right to make permanent changes to the application's revenue model, top-up system and operations such as search and find. Users will be notified a reasonable time in advance before such changes are made. The changes made will be applied in a way to maintain the existing top-up balances of the users and an appropriate amount of gift top-up will be defined, at least 1,000 top-ups.

Upgrades and Package Updates: The Seller may release a higher version of the application with different features. This higher version will not be an update of the current version, but will be offered as a separate higher package and may be called ‘PRO’ or by a different name. Existing users can upgrade to the higher package by paying the specified additional fee. Users who decide not to upgrade may continue to use the current version and the terms of their purchased licence will remain valid.

 

12. RIGHT TO CANCEL:

The Buyer has the right to cancel the contract within 14 (fourteen) days without giving any reason and without penalty. However, the right to cancel may not apply to digital products or instantly available services. The Buyer may contact the Seller for detailed information about the right to cancel. Since the docuhab application offers digital content, there is no right of return after payment.

 

13. BUYER'S OBLIGATIONS:

  • The Buyer agrees to use the docuhab app only in accordance with the law.
  • The Buyer undertakes that the data generated through the application will be accurate and will not lead to legal violations.
  • The Buyer agrees to make the payment process correctly and completely and to comply with the terms of use of the application.
  • The Buyer will only use the OCR credit rights granted through the app for the specified purpose.
  • The Buyer agrees not to use the app for commercial gain.
  • In case of violation of the above clauses, Seller may terminate Buyer's service.
  • The Buyer must comply with the payment rules set by docuhab. Under this agreement, payments for Turkey can only be made in TRY, while payments from all other countries must be made in USD. In the event of non-compliance, the Seller reserves the right to refund the payment made by the Buyer and terminate the service.

 

14. AFTER-SALES SUPPORT:

E-mail addresses for support are specified at www.docuhab.com.

 

15. COMPETENT COURT:

Istanbul Courts and Enforcement Offices are authorized to resolve disputes that may arise from this contract.

 

16. ENFORCEABILITY:

This agreement enters into force when approved electronically by the parties. The parties declare that they have read the agreement and accept all terms.